The first step to conducting a thorough program self-study analysis and writing a comprehensive report is to get organized.
GETTING ORGANIZED
The Office of Academic Affairs recommends program leaders do the following to have a successful program review:
- Recruit or appoint a program review steering committee of three to five faculty and the department chair
- Purpose: Having the department chair and a few key faculty collaborate to write the self-study report helps to share the work load, inform the department about the discoveries made during the self-study analysis, and prepare for the forthcoming site visit
- Establish an internal timeline by setting the approximate date for the site visit and working backwards.
- Purpose: Faculty and department chairs are busy people and ADHE expects all documents to be submitted by within six weeks of the completed process or by June 1, whichever comes first
- The following internal timeline is strongly recommended:
| Timeline | Example | |
|---|---|---|
|
One-year prior to assigned site-visit year: Establish approximate date for site visit |
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(Example) site visit date is February 15-16, 2020 |
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150 days prior to site visit: submit consultant recommendations to Provost |
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Submit consultants recommendation form to Provost Office by September 15, 2019 |
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120 days prior to site visit: secure consultants |
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Secure consultants by October 15, 2019 |
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60 days prior to site visit: send self-study draft to Office of Academic Affairs |
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Draft of self-study report to Academic Affairs by December 15, 2019 |
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30 days prior to site visit: send self-study to consultants |
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Send final draft to consultants by January 15, 2020 |
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14 days prior to site visit: establish site visit itinerary |
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Send itinerary to site consultant by February 1, 2020 |
(example) Site Visit Date: February 15-16, 2020 | ||
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30 days after site visit: receive consultants’ report |
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March 15, 2020 |
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Within 30 days of receiving consultants’ report: develop implementation plan with Academic Affairs, Dean, Chair, and faculty, and write institutional response (Required by ADHE) |
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April 15, 2020 |
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Regardless of site visit date, all above steps completed |
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All steps completed by April 15, 2020 |
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Deliver self-study report, consultants report, and implementation plan/institutional response to ADHE within six weeks of process completion |
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June 1, 2020 |
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One year after implementation: follow-up report on progress |
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Spring 2021: Progress report due May 15, 2021 |
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If needed, three years after implementation: follow-up report on progress |
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Spring 2023: Progress report due May 15, 2023 |
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If needed, five years after implementation: follow-up report on progress |
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Spring 2025: Progress report due May 15, 2025 |
SELF-STUDY REPORT
A-State has a self-study report template that is comprehensive and aligns to the recommended ADHE consultants’ report. The report will include the following sections:
- Program history, summary of last program review analysis, and progress since last review
- Goals, outcomes, and activities
- Curriculum
- Program-level student learning assessment
- Majors/Declared students
- If applicable—Interdisciplinary programs
- Faculty credentials
- Program effectiveness analysis
- If applicable—Distance technology
- Program resources
- Program-review team or steering committee
Templates, worksheets, and report forms are in the document repository listed below.
