Welcome to Arkansas State University!

Cloud Storage

Like saving files to your computer or other local drives, Cloud Storage allows you to store files on remote drives connected to the internet. Making it easy to access your materials from any device with an internet connection. Other benefits include the ability to collaborate in real-time with colleagues on the same files and ensuring your files are backed up if something happens to your local copies. On this page, you will find more information about some of the cloud storage solutions available through the Information and Technology Services office.


    University Data Storage Policy

    The following table outlines the data classification and proper handling of AState data.

     

    Data Classification

    Cloud Storage
    (See table below for approved services)

    Network Drive
    (AState Username and Password Required)

    Local Storage

    Restricted*

    Not Allowed

    Allowed

    Allowed(1)

    Limited Access**

    Allowed But Not Advised

    Allowed

    Allowed But Not Advised

    Public***

    Allowed

    Allowed

    Allowed

     

    *Restricted Data—Any data that contains personally identifiable information concerning any individual and is regulated by local, state, or Federal privacy regulations. This includes data such as grades, social security numbers, classified research, etc.

    **Limited Data—Any data that is not classified as AState Restricted Data, but which is information that AState would not distribute to the general public. Academic research falls in the category.

    ***Public Data—Any data that AState is comfortable distributing to the general public

    (1)This data is allowed only if you have Spirion running on your machine. Not sure if you have Spirion? Please contact the IT Security team at ext. 3770 or security@astate.edu.

    Listing of cloud services:

    Services Approved for University Use

    Services Not Approved for University Use

    Dropbox — Using AState address only

    Box

     

    iCloud

     

    Amazon Cloud Drive

     

    Google Drive

     

    Microsoft OneDrive

    If you would like to see the entire procedure, please click here. 


    Services

  • Network Drives

    The university can provide access to folders on the A-State network that you and your collogues can use to share department files. To request a Departmental Network File Share, complete this form and email it to its_systems@astate.edu

    https://www.astate.edu/a/its/forms/new/Fileshare_request.pdf

    You can then map that network folder so that you can access it from your office workstation or remotely through the A-State Global Protect VPN (virtual private network).

    For instructions on how to map a network drive, see the A-State Knowledge Base page: How to Map a Network Folder. 

    For more information about the A-State VPN, see the A-State Knowledge Base page: VPN.

  • Dropbox

    NOTE: Arkansas State University is in the process of migrating away from Dropbox for all non-research-related purposes. If you are not a member of a research team, we ask that you start the process of migrating the data you have in Dropbox to your A-State OneDrive account.

    Access any file you save to your Dropbox from your computer, iPhone, iPad, and even the web. The Dropbox Education integration allows instructors and students to easily link to and upload their Dropbox content into their Canvas courses.

    • Seamlessly authenticate to Dropbox accounts through Canvas
    • Access your Dropbox learning content from any device
    • Instructors can upload content from Dropbox using the mashup functionality
    • Students can upload assignments from Dropbox using any device.

    Usage Guidelines

    • Dropbox Education accounts are available for only Full-time Faculty.
    • Dropbox Education accounts are to be used to store data for collaboration. Accounts should not be used as primary storage locations or for the archival/backup of data.
    • Dropbox Education accounts are to be used for the storage of University data only. No personal data should be stored in Dropbox Education accounts.
    • Dropbox Education account holders are responsible for making sure all data stored in Dropbox Education accounts comply with all University data retention and storage policies and procedures.
    • Dropbox Education account holders are responsible for making sure appropriate access is granted to only authorized individuals when sharing files.

      To request a Dropbox Education account, please complete the linked form and email it to its_systems@astate.edu

      https://www.astate.edu/a/its/forms/Dropbox_Education_Account_Request.pdf 

    • Microsoft OneDrive

      NOTE: All purchases of apps/add-ins (free or paid) from the Microsoft Store, Office Store, or Teams Store are non-transferable and are permanently tied to your A-State account. If you leave the university, you will lose access to any app/add-in that you purchased (whether with university or personal funds). 

      The university provides a Microsoft 365 subscription as part of the Campus License Agreement. See the instructions in the following link to see what licenses are currently assigned to your A-State account.

      As part of the Microsoft 365 subscription, Microsoft OneDrive lets you keep your files, photos, and videos automatically backed up and available on all your devices. 

      For more information on OneDrive (including setup/install instructions), please refer to the following A-State KB article.

      https://kb.astate.edu/books/microsoft-365/chapter/onedrive 


    Cloud Storage
    Contact Us

     CETL@AState.edu

     870-972-2334

    We are located in the Dean B. Ellis Library, Suite 301.